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Building Digital Collections: From Project to Plan to Program

A one-day event, Friday, January 22, 2016.

The Kislak Center for Special Collections, Rare Books, and Manuscripts
University of Pennsylvania Libraries – Van Pelt-Dietrich Library Center"Think of your open data repository as a fridge." Will Noel, keynote speaker, at PACSCL January 22, 2016 conference on building digital collections.

For PACSCL member libraries, the creation and maintenance of digital collections  is becoming an integral part of library operations. In this one-day event, members will share information on how they move from a collection of discrete digitization projects to integrating considerations of digitacollections into every aspect of operation, from acquisition through preservation and sustainability.

This event is intended to be the first in a series of PACSCL-wide conversations on ways PACSCL can support member goals and help to build a Philadelphia-area digital collection.

Most sessions were recorded and placed online at YouTube — see links by session descriptions

EVENT PROGRAM

(Presentation slides are all in Adobe Acrobat format)

 

Welcome and introductions
Ronald Brashear, Chair, PACSCL Board of Directors/Chemical Heritage Foundation

Keynote address
Forward Into the Past: The Digital Middle Ages and Open Data
William G. Noel, Kislak Center for Special Collections, Rare Books and Manuscripts and Schoenberg Institute for Manuscript Studies, Penn Libraries

View on YouTube

Discussion: Eric Pumroy, Bryn Mawr College, discussion leader

Session 1: From Project to Plan (10:45 a.m. – noon) [view on YouTube]
Discrete digitization projects have much to recommend them, not least of which is that they are fundable. But it takes a well thought-out digital collections plan to gain institutional buy-in on providing the resources necessary to sustain and move beyond the project-based work many PACSCL members have been doing. In this session, PACSCL members will offer further information on the elements of planning for a digital collections program,  based on their own experiences building out from a project-based approach. They will also touch on other considerations that have informed their planning such as safeguarding the data and securing the resources to sustain the assets.
Presider 
Margery Sly, Temple University

Speakers
Beth Lander, College of Physicians of Philadelphia
Matt Shoemaker, Temple University
Michelle DiMeo, Chemical Heritage Foundation
DiMeo presentation slides

Session 2: From Plan to Program – Considerations and Tools (1:30-2:30 pm) [view on YouTube]
Developing a digital collections program, in additional to planning, can draw on elements of and lessons learned from specific projects – and funded projects can be structured so that they contribute to building institutional capability and the realization of the program. Drawing on their own experiences as well as best practices from the profession, speakers will discuss the ways in which planning contributes to the evolution of a robust digital collections program.

Presider
Rebecca Johnson Melvin, University of Delaware Library

Speakers:
Scott Ziegler, American Philosophical Society
Michael Foight, Villanova University
Ilhan Citak and Rob Weidman, Lehigh University
Ziegler presentation slides | Citak/Weidman presentation slides

Brief Reports and Case Studies (2:30-3:15 pm) [View on YouTube]
Presider: Heather Willever-Farr, Historical Society of Pennsylvania

  • Digital African Americana at the Library Company of Philadelphia— Krystal Appiah, Library Company of Philadelphia [presentation slides]
  • E-records workflow and dark archives–Tammi Kim, University of Delaware [presentation slides]
  • Hydra and oral histories–Margery Sly, Temple University [presentation slides]
  • Metadata and web archiving–Katy Rawdon, Temple University [presentation slides]
  • Tools for visualizing digitized content–Scott Ziegler, American Philosophical Society [presentation slides]
  • DPLA-PA–Doreva Belfiore and Delphine Khanna, Temple University [presentation slides]

Breakout Sessions (concurrent)  (3:30-4:30 pm)

The Digital Public Library of America: What DPLA can do for PACSCL and how PACSCL members can participate: PACSCL and its members can expose their digital collections to a broad audience through this nationwide platform; can use it to aggregate PACSCL-wide collections; and can use it to curate subject-specific presentations. The Pennsylvania DPLA hub prototype is operational; Delphine Khanna and Doreva Belfiore of the planning team will offer an overview, with emphasis on getting metadata DPLA-ready to derive maximum benefit from the resource. [presentation slides]

Discovery and interoperability: A look at discovery strategies ranging from metadata to interpretation, plus the use of Wikipedia, social media, and new tools in development and deployment such as IIIF and linked data. Sarah Horowitz and Laurie Allen, Haverford College (beyond discovery – value-added materials); Jaime Margalotti, University of Delaware (accessing content in multiple systems); Mitch Fraas, Penn Libraries (what he learned from the Rocket Cat and other social media tales). [View on YouTube]
Margalotti presentation slides | Link: How to destroy your collections with social media (cited by Mitch Fraas)

Collaboration: Funders love it, but that’s not the only reason — collaborations allow institutions to participate in building collections that transcend institutional boundaries. A look at three collaborations, two that move beyond PACSCL, and suggest ways that many institutions can work together. Projects include the Biodiversity Heritage Library (Cathy Buckwalter, Academy of Natural Sciences), the Bryn Mawr College / Seven Sisters Women’s Project (Eric Pumroy, Bryn Mawr), and PACSCL’s own diaries project (Holly Mengel, Penn Libraries)
Buckwalter presentation slides | Mengel presentation slides

Final discussion and wrap-up, next steps (4:30 pm)
Ronald Brashear, Presider

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Teaching with the Good Stuff

Teaching with the Good Stuff: Educational Strategies for Archives, Libraries, and Museums

Event schedule, some presentations, Live Notes here:   http://teachwithstuff.org/philly2014/
[An old event, but worth reviewing for the wealth of information.]
Event Date: Thursday, November 20, 2014
Time: 12:30pm – 5:00pm
Location: University of Pennsylvania Libraries, Kislak Center, located on the sixth floor of Van Pelt-Dietrich Library Center
Open to individuals from all institutions and with all levels of experience.
PACSCL brings you a one-afternoon event that combines presentations on practical practices for K-12 and college/grad students, lightning-round case studies, and attendee-driven conversations.  We bring together a whole variety of people teaching and managing student programs and projects using archives, rare books, museum collections, and other special collections materials.
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PACSCL General Meeting Archives: Organizations for Special Collections Professionals

Fifty staffers from PACSCL member libraries gathered at the Academy of Natural Sciences Library on February 6, 2013 to learn about four emerging organizations for special collections professionals. Information on these organizations is being maintained on the site to assist area professionals in identifying organizations with related aims.

ARCHIVISTS BEING AWESOME is a new series of DVAG get-togethers for archivists in the Delaware Valley.  ABA gives an opportunity for local archivists to learn more about each other by hearing short discussions of current projects. These projects could include traditional archival duties (such as processing, preservation, appraisal, donor relations, etc.) done in novel ways to meet novel demands. Other potential projects of interest could include outside-institution work that promotes archives in some way.  So far, there have been three meetings of ABA, each featuring three or four speakers who talk for 10-15 minutes on a given subject of their choosing. PACSCL board members could interact by offering to be host institutions for ABA meetings, encouraging their staff to participate in meetings and attending/presenting at meetings themselves. For 2013, ABA organizers hope to vary the format of meetings by having themed talks, film screenings, happy hours and other new and exciting programs. (Laurie Rizzo, University of Delaware)

Not a new one but very important for area archivists: THE DELAWARE VALLEY ARCHIVISTS GROUP: 200+members strong, with active programming, and prime movers behind the popular Archives Month Philly. More information here: http://delawarevalleyarchivists.org/ 

CODE4LIB MIDATLANTIC is a Philadelphia Area/Tri-State chapter of the Code4Lib organization. Code4Lib isn’t entirely about code or libraries — it is a volunteer-driven collective of hackers, designers, architects, curators, catalogers, artists and instigators from around the world, who largely work for and with libraries, archives and museums on technology “stuff.”   It originated in the fall of 2003 as a mailing list when a group of library programmers decided to create an overarching community agnostic towards any particular language or technology, and has since grown to be a international organization with chapters all around the world.   Expanding on this, in 2007 Code4Lib also started the Code4Lib Journal, where user-contributed articles on technology, cataloguing, et al are published under a US CC-BY license.

Code4Lib Mid-Atlantic itself was formed in October 2012 as a local chapter of code4lib to help bring together the like-minded from Philadelphia and greater Tri-State area (and if you’re further out, that’s cool too).  The goal of the organization is to connect these individuals to find new ways of collaboration, to share ideas and technology, and to generally foster a sense of collaboration and community.

Code4Lib is a unique organization in that it functions in true democratic form — things get done because people share ideas, step up to lead, and work together, not because anyone is in charge. Community decisions are made by holding open votes, (e.g. on who gets to present at our conferences, where to host them, etc.) and by discussion and agreement on the mailing lists.

For members of PASCSL, interest in Code4Lib would most likely be the same as why members join Code4Lib in the first place – as an open forum where technology “stuff” (from the practical to the fanciful) can be discussed; as a place where great and glorious project plans can be shared, scrutinized and advised; and as a place where questions both large and small can be answered.

More information about Code4Lib Mid-Atlantic can be found here:  http://wiki.code4lib.org/index.php/Code4lib_Mid-Atlantic

More information on Code4Lib as a whole can be found here:  http://code4lib.org/about  (David Uspal/Laura Bang, Villanova)

DELAWARE VALLEY DIGITAL HUMANITIES GROUP: Do you think that good things can happen when we combine the humanities and technology — both in the broadest sense? The Delaware Valley Digital Humanities group is new, formed in Fall 2012.  We minted the following mission statement at our first meeting:

We are developers, scholars, curators, educators, designers, and others
Representing universities, libraries, archives, museums, cultural institutions, digital media innovators, and others.

As individuals, we each boast different digital media competencies and interests and are united by an irrational exuberance of the willing — willing to learn, to teach, to collaborate, to create, to pitch-in.

As a group, we represent a friendly peer network of novices and experts alike, dedicated to the exploration of new ideas, tools, and best practices in the world of digital humanities via forums, workshops, meetups, happy hours and whatever else suits our fancy. (Matt Herbison, Drexel)

THE PHILADELPHIA AREA CONSERVATION ASSOCIATION (PACA) is a regional group comprised of conservation and preservation professionals in the greater Philadelphia area.  Its mission is to promote knowledge and a sense of collegiality for its members while expanding the knowledge, understanding, and appreciation of conservation for the public. PACA aims to fulfill this mission by offering events that enhance or compliment the daily work of a conservator and preservation professional, social gatherings, and a listserv to post events of interest to the greater Philadelphia area conservation and preservation community, as well as to have discussions about professional issues. This is a new organization that started with a series of discussion about two years ago and passed its Bylaws in December 2011. In its short life, PACA has held ten events engaging conservators and preservation professionals from several areas such as conserving the Calder statues at the top of City Hall, moving the Barnes collection, and building conservation laboratories. (Ian Bogus, University of Pennsylvania)

More information about PACA: http://pacaphiladelphia.org/

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Join or Die: Collaboration in Special Collections

In June 2010, PACSCL welcomed more than 400 members of the Rare Books and Manuscript Section (RBMS) of the Association of College and Research Libraries, a division of the American Library Association, to Philadelphia!  Collaboration was the conference theme, and PACSCL’s 25 years of cooperation was one of the models examined.  Events took place at the Doubletree Hotel, in the heart of Center City, as well as at the Chemical Heritage Foundation and the American Philosophical Society in Old City.  Attendees had many opportunities to get to know the city and PACSCL’s member institutions.  The links below include audio from the conference presentations.

Conference website:  http://rbms.info/conferences/preconferences/2010/index.shtml 
Schedule with links to audio: http://rbms.info/conferences/preconferences/2010/schedule.shtml