PACSCL MANAGING DIRECTOR

Location: Library Company of Philadelphia, 1314 Locust Street, Philadelphia, PA 19107
Reports To: PACSCL Board of Directors through the Board Chair, with administrative oversight by the Library Company of Philadelphia’s Edwin Wolf 2nd Director.
Classification: Exempt
Job Type: Full-Time (35 hours)
Salary: $70,000
Close: Sunday, March 29, 2020

Summary

Philadelphia Area Consortium of Special Collections Libraries (PACSCL) seeks a Managing Director to support its membership and operations. While reporting to the PACSCL Board of Directors, the Managing Director will be based at the Library Company of Philadelphia, who will serve as the employer and provider of benefits.

Established in 1985, the Philadelphia Area Consortium of Special Collections Libraries (PACSCL) is a nonprofit organization dedicated to supporting its forty (40) library and archive members so they can collect, care for, and share with a world-wide audience, collections that comprise an internationally important body of unique materials for students, scholars and lifelong learners at any level. To that end, PACSCL works with its diverse member institutions of special collections libraries and archives, promoting both a supportive special collections community and leveraging the power of collaborative work through grant-funded special projects. More information on PACSCL’s history and special projects can be found at https://pacscl.org/about.

With its long-term administrator retiring in Summer of 2020, PACSCL now seeks to hire the organization’s first full-time executive to provide continuity to PACSCL’s steady success and guide the organization to the next phase. The Managing Director will run the membership organization, coordinate grant-funded projects, and promote a special collections community. The new managing director will actively participate in PACSCL’s strategic planning process slated for 2020/2021 and lead the organization’s strategic agenda together with the Board of Directors.  PACSCL is seeking a passionate professional who is ready to optimize the organization’s new administrative structure and build and spearhead the organization’s membership programs and manage external relations. The successful applicant will demonstrate an authentic commitment to libraries, special collections, and archives.  

Essential Job Functions

  • Work with the Treasurer and Finance Committee to oversee fiscal management of the organization 
  • Work with Principal Investigators and Fiscal Sponsors to manage grants and funded projects
  • Work with the PACSCL Program & Member Engagement Committee to develop and maintain informal and formal professional development, training, and networking opportunities. 
  • Serve as a spokesperson for the regional special collections community.
  • Work with the PACSCL Communications Committee to maintain social media platforms and draft newsletters for members and other stakeholders.
  • Support and coordinate work of Board Officers and Board Committees.
  • Travel regularly throughout the region to attend meetings at PACSCL member institutions. Occasional evening and weekend work is expected.

Qualifications

  • Proven success in an administrative, programmatic or management role, in a nonprofit or public sector organization, incorporating operational, fundraising and external relations functions in which the applicant played a direct role in organizational growth. Minimum 3 years preferred. 
  • High-energy person with vision and the capacity to mobilize others towards a common goal. Ability to operationalize ideas is a must.
  • Skilled in working in a collaborative manner to build relationships with multiple external stakeholders, including academic institutions and institutional funders. Ability to navigate complex relationships and lead various members toward a common vision is a must.
  • Effective communicator to multiple and diverse internal and external audiences.
  • Demonstrated ability in fund development, to include being the face of an organization in stewarding funder and donor relationships. Ability to oversee complex grant management and reporting is a must.
  • Managerial expertise including budget management and working directly with a volunteer governing board to include board engagement and board education.
  • Proven experience working with diverse populations, including experience in building bridges to develop relationships, trust and credibility.

Position Type

This is a full-time (35 hour/week) exempt position. Some regional travel and occasional evening and weekend work is expected. Reports to the PACSCL Board of Directors through the Board Chair, with administrative oversight by the Library Company of Philadelphia’s Edwin Wolf 2nd Director.

Physical Demands

Must be able to work at a computer/desk for extended periods of time. Job may entail exposure to fragile, rare historic materials and occasional exposure to high levels of various allergens that sometimes accompany them.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

AAP/EEO Statement:

The Library Company is an Equal Employment Opportunity Employer that is committed to building a culturally diverse staff and strongly encourages applications from diverse candidates.

Application Instructions

Please follow these instructions in submitting your application. (1) Combine a letter of interest and resume into a single PDF document, with your surname as the filename, e.g. Surname.pdf  (2) Attach the PDF to an email with the subject line “PACSCL Managing Director” and send to employment@librarycompany.org.

Images for October and November calendar pages as described in image caption.
Book of Hours, Use of Rome, Philadelphia Museum of Art 1945-65-13. Page-turning interface on the desktop, left; manuscript downloaded to a tablet and page enlarged to show detail. Now you can read your manuscripts on the bus!

Turn pages on your desktop!
Download entire manuscripts to your tablet!
Compare pages from different manuscripts using IIIF!

Earlier this fall, the BiblioPhilly project team uploaded all 475 manuscripts to the Internet Archive, offering new possibilities for researchers and the general public. The collection, which can be reached at http://archive.org/details/bibliotheca-philadelphiensis, can be searched by date, topic/subject, holding institution, and language. Manuscripts can be viewed in the Internet Archive’s page-turning interface, or downloaded in a range of formats.

For the illustration above, we chose the November calendar page from Philadelphia Museum of Art 1945-65-13 (because it’s November). You can see it here: https://archive.org/details/1945_65_13/page/n35 . Shown at left, the page-turning interface on the desktop. Shown at right, the pdf version displayed on an iPad and zoomed in to show detail.

In addition, placing the BiblioPhilly manuscripts on Internet Archive makes them IIIF compliant — fully interoperable for comparison, annotation, and portability, as noted by Stanford Curator of Manuscripts Ben Albritton @bla222). Albritton offers a brief and clear tutorial in this Twitter thread: https://twitter.com/bla222/status/1175097259907633153?s=20 . The Internet Archive also provides a FAQ here: https://archive.readme.io/docs/ia-iiif-faqs

The project is now complete — except for any additional manuscripts PACSCL member libraries may acquire or uncover in their collections, and except for two exhibitions that will be mounted in early 2020. More about the project:

BiblioPhilly was generously funded by a grant from the Hidden Collections initiative of the Council on Library and Information Resources (CLIR). The Hidden Collections initiative in turn is supported by The Andrew W. Mellon Foundation.

What better way to celebrate all those members of the House of Representatives in white at last night’s State of the Union address than to celebrate the new collections added to our In Her Own Right Database.

More than 600 new records, representing photos, letters, diaries, school records, and much more, cover women’s activism in medicine, abolition, suffrage, education, and poor relief.

Read more about these new collections at the project blog, and then search the database for individual items.

View of Wolfgram Memorial Library at night

View of Wolfgram Memorial Library at night

The PACSCL Board of Directors recently accepted the membership application of the Wolfgram Memorial Library of Widener University, welcoming the organization as its fortieth member.

“The Philadelphia area enjoys the intellectual and economic contributions of a robust higher-education sector, and the records held at Widener University’s library will add an important new dimension to the history of education in our region,” said Ronald Brashear, chair of the PACSCL board.

“Widener University’s Wolfgram Memorial Library is eager to be part of a regional, professional community that focuses on expanding access to unique materials in special collections and building cooperative programs amongst members,” noted Deb Morley, director of the Wolfgram Memorial Library. “We look forward to working with PACSCL as we further develop and expose our collections, contribute our special knowledge to and learn from this network of regional archives and special collections.”

Double exposure of a funeral procession, described in the caption

Charles Hyatt’s Funeral Procession, 1930. Legend tells us that college photographer Arthur V. Knott takes a picture of cadets training with cannons and fixed bayonets but fails to develop the film. Later, when Gen. Hyatt dies, Knott photographs the caisson bearing the general’s body using the same film. The resulting double exposure creates the effect of cadets guarding the casket of their former president. Widener University Archives.

Adds Jill Borin, University Archivist and PACSCL member representative, “Our archives collect, preserve and share print and digital materials — papers, photographs, scrapbooks, student newspapers, audiovisual items, and memorabilia. These materials relate both to Widener University and its predecessor institutions. Our digital collections, now with nearly 10,000 items, include the history of Widener and its predecessors, as well as the history of Chester, Pennsylvania.” These digital items can be found at http://digitalwolfgram.widener.edu/digital/ . The library utilizes OCLC’s CONTENTdm for digital collections and ANDORNOT’s InMagic database. It collaborates with Widener’s Pennsylvania Military College (PMC) Museum on campus on library-museum projects and initiatives.

The Wolfgram Memorial Library also houses Widener’s Sexuality Archives, including books; journals, magazines, and newsletters; pamphlets; audiovisual materials;  personal papers, and ephemera. The Sexuality Archives are managed by Molly Wolf. For further information, see http://widener.libguides.com/sexualityarchives

The archives are open to all by appointment Monday through Friday, 9-5. The library’s website can be found at http://www.widener.edu/wolfgram

The PACSCL Board of Directors recently accepted the membership application of the John J. Wilcox, Jr. Archives of the William Way LGBT Community Center, welcoming the organization as its thirty-ninth member.

“Philadelphia has been a city of firsts in the struggle for equal rights for LGBT individuals, and the John J. Wilcox, Jr. Archives has been instrumental in documenting these efforts.” observed PACSCL board chair Ronald Brashear (Science History Institute), in announcing the Board’s decision. Current PACSCL members, including the Historical Society of Pennsylvania and Temple University, also have collections that complement those of the Archives.

“The John J. Wilcox, Jr. Archives is Philadelphia’s most extensive collection of personal papers, organizational records, periodicals, audiovisual material, and ephemera documenting the rich history of the area’s LGBT community,” said John Anderies, Director of the Archives, whose mission is to collect, describe, interpret, and provide access to publications, personal papers, organizational and business records, audiovisual materials, and ephemera created by, dealing with, or of special interest to gay, lesbian, bisexual, and transgender individuals. “Our collections include materials from around the world, but preference is given to items that document the lives of sexual minorities in Delaware, New Jersey, and Eastern Pennsylvania.”

The Archives serves a broad range of users, including the LGBT community of Philadelphia and  the Delaware Valley, scholars/researchers from around the world, activists and artists, students from area K-12 schools, undergraduate and graduate students, teachers at area schools, local history researchers, journalists, writers, and documentarians, and William Way LGBT Community Center staff.

Topics represented in the collections include LGBT history and culture, generally; LGBT history in the City of Philadelphia and the Delaware Valley, specifically; the homophile and early LGBT rights movements; feminism and feminist organizations; and HIV/AIDS and its impact on the local LGBT community. The primary formats collected include manuscripts, printed texts, photographs, graphics, artifacts and objects, textiles, audiovisual materials, artworks, and born-digital materials. The time period of the collection ranges from the 1920s to present, with heaviest emphasis from the 1960s on. The collection is approximately 800 linear feet and growing.

The Archives makes use of ArchivesSpace as an archival management and access system ( https://wilcoxarchives.org/) and have recently launched an Islandora-based digital repository ( https://digital.wilcoxarchives.org/). The Archives mounts between 3-4 material exhibitions each year in the Archives Gallery located in the lobby of the Center. Its online exhibit, “Speaking Out For Equality,” is based on the groundbreaking exhibit the Archives mounted at the National Constitution Center in 2014-2015 ( https://sofe.wilcoxarchives.org/). A second traveling version of “Speaking Out For Equality” was mounted in collaboration with the Independence National Historical Park at the Liberty Bell Center during the summer of 2018.
The Archives are open to all by appointment during the general operating hours of the William Way LGBT Community Center ( Monday-Friday, 11 am – 10 pm; Saturday-Sunday, 12 pm – 5 pm).