This document is designed to help GLAM institutions plan their digital projects with sustainability and maintenance baked in from the beginning. It is not a list of proscriptive best practices, but rather a series of questions that institutions and project staff should ask themselves at the beginning of any digital initiative. Answering these questions should point you toward problem areas, issues to discuss with other project participants, and maintenance events to plan for now, in order to make your project more sustainable long term.
Linked in the Sustainability Framework is the Digital Project Sustainability Tracking Form, which is a separate document intended for institutions partnering with PACSCL for a specific project. Institutions creating internal projects may also find this tracking form useful as a template and we welcome you to adapt any PACSCL Technology Sustainability Working Group documentation to your own needs.
Lastly, the working group created a sunsetting checklist to be used by organizations to ensure that appropriate steps are taken to sunset PACSCL-sponsored projects. Like other forms and procedures, this can be used by any organization contemplating a digital project.
The Grant Development Procedures were created to address the divergent methods by which PACSCL has developed grant-funded projects since its inception. The procedures suggest that potential projects be grouped by tiers based on project beneficiaries, a total development cap to ensure organizational capacity, and that each project contributes to PACSCL’s strategic plan and commitment to diversity, equity, and inclusion.
Reading Room Practices
To be released in 2023.
Community Best Practices
We are also seeking submissions of existing digital project and preservation best practices from PACSCL institutions, which will be made available in this Google Drive folder: https://drive.google.com/drive/folders/1uMD3cRt3fn3bHQOWACVT5lpzr4KgfiFS
We aim to create a resource of digital preservation documents and practices representing the variety of institutions that are part of PACSCL, from academic libraries to museum archives and everything in between. Please submit any official policy in place at your institution that touches on some aspect of digital preservation, sustainability, and maintenance.